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Day2 Agenda

Page history last edited by hochedona@... 5 years, 11 months ago

Day2 Agenda:

Wed Feb 25th, 2015

 

Goal:

 Sharing business processes information, identifying synergies and best practices across business functions.

 

Participant List:

Functional group members with leadership team participating remote and onsite.
Remote:

  • OE: Nick Thyme and supporting staff, Condoleeza Brokin and supporting staff.
  • EC: Ann Vestment and supporting staff, Ivana Buyer and supporting staff, Anita Moore-Spasse and supporting staff, Hadley Newham and supporting staff.

Onsite:

  • OE: Anita Sayle, Naom Sayin, Bill Fold, Wanda Nother, Debby Ann Credit, C.Colin Backslash, Ima Hacker, Gita Mack, Wanda Datso, Ariel Payne-Diaz, Lou Scannon, Howie Vasive, Luke Bizzi, Dewey Hafta and Joaquin Lait.
  • EC: Hedda Brane-Sturm, Ngan Tu-Seun, Bill Advance, Vishnu Verher, Henri Lenting, Zbigniew Servier, Bjorn Yesterday, Rita Blog, Marge Innovera, Lucinda Tung, Borden Drousy, Boris Oxoff, Anita Outin Howers, Audrey Marx and Oliver Map.

 

Meeting Leader: Lotta Angst
Technology Lead: Alcie Tewitt
Intern Support: R.U. Stayinontopotis, Igor Beaver

 

Start Time

End Time

Activity

Activity Desc

Presenter

Participants

ThinkLet

Tool

Configuration

7:00

8:00

Continental Breakfast

 

 

Entire group without remote participants

 

 

 

8:00

8:30

Opening Remarks

Welcome note, day's activities description, objectives for the day's activities, agenda for the day and ground rules

Divide the groups into sub-groups based on the functions (Marketing, Finance, Logistics, IT, StoreOps/Online)

Each sub-group to have members belonging to the same function across both the companies

Brief the participants on the thinklet patterns to be used for the day

Establish facilitative norms and meeting guidelines
 

Meeting Leader: Lotta Angst

Functional group members with leadership team participating
remote and onsite from Ottomon Empire and Emmerdant Chaise

 

Cisco Video Conferencing

Video bridge using cisco technology
Audio and video support

8:30

9:00

OE Processes discussion

Description of the processes within each of the buisness function and best practices used in Ottomon Empire . The objective is to share function specific process information, determine the relationships between the inputs and outputs for each process step. This activity is to be done simultaneously across different functions which were divided as sub-groups (Marketing, Finance, Logistics, IT, StoreOps/Online)

- Input: Process information under specific Ottomon Empire Function, Process flows;
- Output: Shared understanding of Ottomon Empire business function processes;

Meeting Leader: Lotta Angst

Functional group members with leadership team participating remote and onsite from Ottomon Empire and Emmerdant Chaise

 

Application/Desktop Sharing: To share the process flows and applications
Thinktank: To document the key inputs and discussion points

Chat feature: To exchange ideas and feedback for remote participants
Login with stakeholder name: To segregate business functions and gather data within each function

9:00

9:30

EC Processes discussion

Description of the processes within each of the buisness function and best practices used in Emmerdant Chaise. The objective is to share function specific process information, determine the relationships between the inputs and outputs for each process step. This activity is to be done simultaneously across different functions which were divided as sub-groups (Marketing, Finance, Logistics, IT, StoreOps/Online)

- Input: Process information under specific Emmerdant Chaise Function, Process flows;
- Output: Shared understanding of Emmerdant Chaise business function processes;

Meeting Leader: Lotta Angst

Functional group members with leadership team participating remote and onsite from Ottomon Empire and Emmerdant Chaise

 

Application/Desktop Sharing: To share the process flows and applications
Thinktank: To document the key inputs and discussion points for each process within functions

Chat feature: To exchange ideas and feedback for remote participants
Login with stakeholder name: To segregate business functions and gather data within each function

9:30

9:45

Break

 

 

 

 

 

 

9:45

11:00

Synergies and Best Practices Identification

Brainstorming and ideation session to identify the best practices of both OE and EC process and external processes as applicable and identify the common process for future

For each of the processes in the functions, three leafs in GroupOutliner are used to document the pluses, minuses and interesting aspects. This is to identify the pros, cons and interesting items to consider for each process of OE and EC

DealersChoice thinklet would be used to facilitate the discussion to collect the Pluses, Minuses and Interesting aspects with each process and sub-process as topic items. GroupOutliner tool is used to document the pros, cons and interesting facts findings.

Each of the pros, cons and interesting aspects of the corresponding OE and EC processes are evaluated using DealersChoice thinklet to identify the best practices.

The best practices are rated on StrawPoll thinklet to idenfity the top ranked best practices that are key takeaways for implementation

- Input: Pros, Cons and Interesting issues of each process within a business function;

- Output: Identified best pratices as implementation takeaways;
 

Meeting Leader: Lotta Angst

Functional group members with leadership team participating remote and onsite from Ottomon Empire and Emmerdant Chaise

Plus-Minus-Interesting
Dealer's Choice
StrawPoll

Thinktank

Thinktank will be configured to have participation with stakeholder name. Polling would be enabled to vote on the topics with the highest impact. Chat will be enabled as well for exchanging ideas and feedback for remote participants

11:00

12:00

Sub Group Lunch and Presentation Development

Working lunch session to develop the presentation to be used and build up on the forenoon discussion

Meeting Leader: Lotta Angst

Functional group members with leadership team participating remote and onsite from Ottomon Empire and Emmerdant Chaise

 

Application/Desktop Sharing: To share the desktop or any application while working on presentation
Microsoft Office Suite: To prepare the presentation, create process flows, etc
Thinktank: Chat window for feedback to be provided by Remote participants

Chat feature: To exchange ideas and feedback for remote participants
Microsoft Office suite 2007 or later version

12:00

12:30

Presentation

Marketing Presentation

Marketing subgroup nominated person

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference


 

 

Wirelessly connection to projector
Projector in ceiling(ability to handle multiple connections: VCR-DVD/Desktop/Laptop/Document-Camera)
Audio/Video Switcher

12:30

12:45

QA

Q&A for Marketing Presentation, notes taken in Thinktank under the Stakeholder section

 

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference

 

Thinktank: To collate questions, chat etc

Chat feature: To exchange ideas and feedback for remote participants
Anonymous feature: Letting anonymous participation

12:45

13:15

Presentation

Finance Presentation

Finance subgroup nominated person

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference

 

 

Wirelessly connection to projector
Projector in ceiling(ability to handle multiple connections: VCR-DVD/Desktop/Laptop/Document-Camera)
Audio/Video Switcher

13:15

13:30

QA

Q&A for Finance Presentation, notes taken in Thinktank under the Stakeholder section

 

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference


 

Thinktank: To collate questions, chat etc

Chat feature: To exchange ideas and feedback for remote participants
Anonymous feature: Letting anonymous participation
Login with stakeholder name: To collate questions and feedback received for the function

13:30

14:00

Presentation

Store Operations Presentation

Store ops subgroup nominated person

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference


 

 

Wirelessly connection to projector
Projector in ceiling(ability to handle multiple connections: VCR-DVD/Desktop/Laptop/Document-Camera)
Audio/Video Switcher

14:00

14:15

QA

Q&A Store Operations Presentation, notes taken in Thinktank under the Stakeholder section

 

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference

 

Thinktank: To collate questions, chat etc

Chat feature: To exchange ideas and feedback for remote participants
Anonymous feature: Letting anonymous participation
Login with stakeholder name: To collate questions and feedback received for the function

14:15

14:30

Break

 

 

 

 

 

 

14:30

15:00

Presentation

Online/Phone Operations Presentation

Online/phone ops subgroup nominated person

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference


 

 

Wirelessly connection to projector
Projector in ceiling(ability to handle multiple connections: VCR-DVD/Desktop/Laptop/Document-Camera)
Audio/Video Switcher

15:00

15:15

QA

Q&A Online/Phone Operations Presentation,notes taken in Thinktank under the Stakeholder section

 

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference

 

Thinktank: To collate questions, chat etc

Chat feature: To exchange ideas and feedback for remote participants
Anonymous feature: Letting anonymous participation
Login with stakeholder name: To collate questions and feedback received for the function

15:15

15:45

Presentation

Logistics Presentation

Logistics subgroup nominated person

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference


 

 

Wirelessly connection to projector
Projector in ceiling(ability to handle multiple connections: VCR-DVD/Desktop/Laptop/Document-Camera)
Audio/Video Switcher

15:45

16:00

QA

Q&A Logistics Presentation, notes taken in Thinktank under the Stakeholder section

 

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference

 

Thinktank: To collate questions, chat etc

Chat feature: To exchange ideas and feedback for remote participants
Anonymous feature: Letting anonymous participation
Login with stakeholder name: To collate questions and feedback received for the function

16:00

16:30

Presentation

IT Presentation

IT subgroup nominated person

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference

 

 

Wirelessly connection to projector
Projector in ceiling(ability to handle multiple connections: VCR-DVD/Desktop/Laptop/Document-Camera)
Audio/Video Switcher

16:30

16:45

QA

Q&A IT Presentation, notes taken in Thinktank under the Stakeholder section

 

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference

 

Thinktank: To collate questions, chat etc

Chat feature: To exchange ideas and feedback for remote participants
Anonymous feature: Letting anonymous participation
Login with stakeholder name: To collate questions and feedback received for the function

16:45

17:00

Closing Remarks

Closing Remarks for the day, summary recommendations and best practices collated in Thinktank

Meeting Leader: Lotta Angst

Functional group members with leadership team participating onsite from Ottomon Empire and Emmerdant Chaise. Remote participants would not be available due to time-zone difference

 

Thinktank: To collate summary discussion points

Login with stakeholder name: To collate questions and feedback received for the function

17:00

18:30

Break

Individual free time

 

 

 

 

 

18:30

20:00

Dinner

Dinner with discussions based on day's findings

 

Entire group without remote participants

 

 

 

 

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