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Team 4 Design

Page history last edited by VRUNDA.THAKRAR@GMAIL.COM 8 years, 6 months ago




Team 4 - Final Report

TEAM 4 (Final Report)


About Podio - short video clip:



Team #4 Podio Workspace


A Multiple Purpose App

  • Assists with organizing projects
  • Activity stream allows users an overview of recent user actions (i.e., comments, edits, and status updates 
  • Mix bag of tools that give users control over the following, but not limited to schedules, tasks, and reports.
  • Allows users to create their own working space that provide a place to centralize project tasks and activity.
    • tasks setting include creating to-do lists and delegate items to other users
  • Calendars allow for users to schedule work and monitor progress to meet deadlines
  • Allow to scheduling meetings for teams and/or groups 
  • The Podio tool stores users contacts
    • allows for full user profiles
  • Allows for the tweaking existing Podio apps or creation of apps
  • Mobile Versions
    • Iphone app
    • Android app 
  • Podio is multilingual in seven languages:
    • Brazilian
    • Danish
    • Italian
    • German
    • Spanish
    • English
    • French

How does Podio differ from other collaboration apps?

  • Podio "gathers all its eggs in one basket" via its own interface design unlike other apps.  
  • In addition it offers many similar features that have become expected with collaboration applications

What's in the Cost? 

  • Accounts are free after sign up.
    • include unlimited spaces, apps, and storage 
    • SSL security
    • Standard level support
    • access for up to ten users (five as internal and five as external members)
      • Can upgrade to a paid membership ($100 per month)
        • Include up to 25 users (additional users at $4.00 per month)
          • Account for 100 or more are eligible for discount. 
        • Priority level support
        • Reporting  and management features
        • User permission settings 

Recommended Users?

Small businesses


Comments about Podio

  • Multiple apps yet limited
  • No functionality to register to access ICA 
    • Will have to take note on requirements
  • Podio allows duplicates (big issue)
    • allows anyone to modify/delete workspaces 
  • Everyone is considered an employee
    • can't change the employee status; Not relevant for every user 
  • Deleting an organization requires all users that joined to participate (i.e., click on leave organization). 
  • Too many steps to share a created app among the sub-workspaces 
  • Apps are easy to create but functionality (i.e., for specifics) is a concern 
  • Very limited on layout design which hinders appearance or desired look 
  • Workspaces only allow a limit of 5 users 
  • The Mobile app tool is very user friendly and intuitive.  

Issues Log 


  • Able to create duplicate workspaces.  Admin 1 setup private workspaces for each theme. Admin 2 and 3 were able to setup public workspaces for the same themes and workspace names.   When Admin 1's workspaces were made public, users were able to see 2 of each workspace.
  • Unable to add more than 5 users to workspaces at a time(due to free account); will not be a issue with premium access account

Survey Questions (To be submitted for TDT) 

Team 4 Survey 


Revised and final online survey link:



Basic Actions

  • Create your profile 
  • Participate in a discussion  
  • Post an image
  • Start a discussion 
  • Add to a collaborative document
  • Upload a document 




  • What browser did you use? (Safari, Firefox, Internet Explorer, etc)
  • How did you access the website? ( Desktop/Laptop/Netbook/Tablet/Ipad/Web enable mobile phone (android/Iphone), Video game (Xbox, PS3, Wii)
  • What is your level of experience with using the internet? (Beginner, Novice, Intermediate, Advance)
  • What is your level of experience with social media (Beginner,Novice, Intermediate, Advance)
  • Are you directly experienced with the ICA group (Yes or No)
  • Are you a student or working professional (Yes or No) 
  • How often do you utilizie collaboration tools to complete task (never, sometimes, always)
  • Are you an online student (Yes or No)
  • Do you telecomute for work (Yes or No)  



Video/Image/Document Rep


  • How would you rate the usability? (1 to 10 with 1 being lowest and 10 being highest)
  • How would you rate navigability? (1 to 10 with 1 being lowest and 10 being the highest)
  • How would you rate the design (visual appearance)? (1 to 10 with 1 being the lowest and 10 being the highest)
  • Font size? (to big, to small, just right)
  • Color?
  • Any problems uploading videos, pictures, PowerPoint?
  • Any problems downloading, video, pictures, PowerPoint?
  • Where you able to upload files from the Google Docs option within Podio?
  • Where you able to save documents? 





  • Post a file via blog entry  
  • How easy was it to submit a blog entry? (Rate: 1 to 5)
  • Were you able to attach file(s) ? (Yes or No)



  • What did you like about the website?
  • What did you dislike?
  • What would you do to improve the website?
  • Overall how would you rate the website? (1 to 10)


Open-ended response

Where there any extra steps (i.e., downloads) needed to navigate/interact with site?

How would you rate the layout (i.e., sections/themes) of site?

  • Ease of use (i.e., was information easily accessible)?

How did you view the site (i.e., Laptop or Mobile phone)?

  • Which did you find to be more efficient and why? 

Would you recommend this site to others for similar purposes? 

Was there too much or not enough material/information on site? 

  • recommendations for improvement?

Was the event information helpful?

  • any recommendations?



Brainstorm possibilities for candidate user stories (keep in mind testers only have 60 minutes):

     Note: Doing any four of the following task may take 30 minutes

  • create your profile 
  • participate in a discussion  
  • post an image
  • start a discussion 
  • add to a collaborative document
  • upload a document 


Three classes of testers:

  1. Doug's students--they are undergraduates largely unfamiliar with ICA and with virtual collaboration, but are taking a virtual collaboration course and have read up on ICA and the conference the previous week.
  2. The ICA theme leaders--we will get only a few of these participating; very familiar with ICA and conference, unfamiliar with virtual collaboration.
  3. Virtual collaboration sisterhood--they are virtual facilitators who will be very skilled with these communities, and fairly familiar with ICA (but not the conference); we may get a half dozen of these people. 



Testing Development Team - TDT

Please note the deadlines as of February 19th (Sunday) from  TDT meeting (The schedule for the project):

  • Collect all survey content from each group DUE 11:59pm Tuesday.

  • Reorganize content (uniformity of content)  DUE 11:59pm Wednesday.

  • Rewrite survey (uniformity of style) DUE 11:59pm Thursday. 

  • Create google docs survey DUE 11:59pm Friday. 

  • Final Revisions DUE 11:59pm Saturday.


Next (TDT) meeting on skype: Friday 7:30pm (if your interested in listening in).


Just to recap, the TDT strategy is to have each team come up with survey content separately. 

Then we combine all of that content, split it up by sections (i.e., Basic Actions, Demographics, Video/Image/Document Repository,and Blogging), and sort what all 8 teams came up with.  Each section will be rewritten and to eliminate redundancy and generalize the questions (to make sense for all platforms).


Team #4 



Questions for ICA Board Members: 


Pre conference

  • What is the technical profile of the users participating in the online community?
  • What technological limitations will the users have?
  • Will the users need to provide an indepth profile?
  • What type of users are going to attend(regional location, technological/education levels, is there a set profile?)

Live Conference

  • Will the conference events need to stream real time? This will require onsite infrastructure and a support team.
  • Will all conference events need to be broadcasted or just the main event pieces?
  • How many users will be accessing the conference in real time via Web?

Post Conference

  • Which languages require support?
  • How many users are expected in the online community?
  • What is the technical profile of the users participating in the online community?
  • What technological limitations will the users have?
  • Will the in person attendees receive a free code to logon to the online community?
  • Does the community need to be integrated with the current ICA site?

User Tasks


Click on link: User Tasks


Login Information


Go to https://podio.com

Login with the following information:

Email: wiutesters@yahoo.com

Pasword: wiutesters123



Open site using the following URL: https://institute-of-cultural-affairs.podio.com/conference-management/


Main Page

  1. View ICA Homepage (i.e., Employee Network workspace)
  2. Navigate to and respond to both the following themes/workspaces:
    1. Leadership and Reshaping Education
      1. click on Tasks links from the right side bar to view detailed instructions.

Tasks Overview

Note: the following tasks are also included on Podio site in a interactive checklist

1. Add yourself as an Attendee

On the left hand side click on the 8th Global Conference on Human Development Tab.

Click on the Attendees Tab

Click on the New Attendants Button (Neon Green)

Fill out the form

Press the Save button.


2. Making public posts. (This may have different titles depending on the platform)


  • Navigate to the blog/forum/discussion section of the site.


  • Create a new post/entry.


  • View someone else’s post/entry.


  • Comment on someone else’s post/entry.

3. Sending messages. (Titles will vary)

  • Send a message to some or all members of a group/subgroup on your platform.


  • Read a message sent to you, and reply.

4. Collaborative authoring/wikis/shared documents. (Titles will vary)

  • Navigate to the collaborative tools section of the site.


  • Create a new document/wiki/page which multiple authors can read/edit.


  • Allow another group member to read/edit this document/page.


  • Read/edit a page/document not created by yourself.


  • Save changes to a page/document.


  • +Try doing the above tasks for a spreadsheet and/or a presentation

5. File storage/file sharing/document repository. (Titles will vary)

  • Navigate to the file sharing section of the site.


  • Upload/download various files (documents, pictures, etc.).


  • 6. Complete online survey

Team 4  Testers and Survey Link


Completed Survey (Alpha Testing)

Copy of PM 440 Completed Survey (Alpha Testing) .xml


David West (dw128@wiu.edu) 3 4
Julie Paxton (jep116@wiu.edu) 3 4
Russell Thornton (rvt100@wiu.edu) 3 4
Keith Long (kll123@wiu.edu) 3 4
Alissa Cather (aec116@wiu.edu)  3 4


Daniel Ippensen (dwi100@wiu.edu) 3 4
Mandren Kreps (mk124@wiu.edu) 3 4
Chelsea Larson (crl106@wiu.edu) 3 4
Corey Whitcomb (ccw112@wiu.edu) 3 4
Beau Below (bdb120@wiu.edu) 3 4
Timothee Zaborac (tmz104@wiu.edu)  3 4









Comments (3)

Marielou said

at 5:45 pm on Feb 19, 2012

I'm really sorry guys I got confused about my group number since we are both doing Podio and I am in group 4 on my Tuesday class :S :(


at 2:19 pm on Feb 20, 2012

its ok Marielou :)

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