v Virtual Meetings
- Ø Definition
- Ø Virtual meetings and collaboration
- Ø Comparison Virtual vs Non-Virtual Meetings
- Ø Advantages of Virtual Meetings
- Ø Disadvantages/Challenges of Virtual Meetings
- Ø What drives the need for Virtual Teams
v Planning the meeting
- Ø Purpose of meeting
- § Communication
- § Idea generation
- § Decision Making
- § Problem Solving
- Ø Choosing the right meeting tool
- Ø Choosing a facilitator
- Ø Agenda
- § Setting an effective agenda
- Ø Send meeting resources (documents and links)
- Ø Procedure for joining the meeting and troubleshooting
- Ø Be aware of time zones
- Ø Ground rules
- Ø Backup plan
v Managing a Virtual Meeting
- Ø Check-in make sure everyone is there
- Ø Code of communications for participants to ask questions/make comments
- Ø Techniques
- § Keeping meeting attendees focused and engaged
- · Solicit feedback and questions
- Ø Basic problems and how to deal with them
- Ø Best practices
v Virtual meeting models
- Ø Meetings with only remote attendees
- Ø Meetings with both remote and in-room attendees
v Meeting Facilitation
- Ø What is a Facilitator?
- Ø Importance of Facilitation
- Ø Roles of a Facilitator
- § Tool Giver
- § Neutral Third Party
- § Process Guide
- § Process Educator
- Ø Facilitation Techniques
- § Virtual meeting
- § Non-virtual meeting
- Ø Managing difficulties
v Virtual Meeting Management Tools
- Ø Description
- Ø Types
- § Group Support Systems
- § Online Presentation Tools
- § Meeting Planning Tools
- § Schedule Planning Tools
- § Agenda Planning Tools
- Ø Examples
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