| 
  • If you are citizen of an European Union member nation, you may not use this service unless you are at least 16 years old.

  • Stop wasting time looking for files and revisions. Connect your Gmail, DriveDropbox, and Slack accounts and in less than 2 minutes, Dokkio will automatically organize all your file attachments. Learn more and claim your free account.

View
 

p1John

This version was saved 7 months, 2 weeks ago View current version     Page history
Saved by Danny Mittleman
on February 11, 2020 at 11:25:29 am
 

    For a team of people to effectively collaborate on a project while balancing work, school, and other life obligations(family, relationships, hobbies, whatever), it’s beneficial to implement tools to facilitate collaboration to enable a group to effectively communicate, collaborate, hold each other accountable, and document the entire process. For our team, we have chosen to evaluate a couple of products to simulate project collaboration through a couple of different common experiences found in the work environment. Before we get into the products we investigated, we first have to define common work experiences, so a tool can be a stop-gap for that. The common work experiences we defined are:

  • Group and personal Instant Messaging

  • Issue/Task Tracking

  • Remote Meetings

  • Document Collaboration & File Sharing

 

 

{Each item on this bullet list could/should have been defined in a paragraph's worth of detail.  There isn't enough here to know what each actually consists of or what requirements are to be inferred from it. DM }

 

For each product we investigated, we will go over why we chose it, what we liked about it, and what we didn't like about it. These are the following products we evaluated:

  • Slack

  • Trello

  • Google Hangouts

  • Google Drive/Google Docs

 

{Instruction was a deep-dive on one, not a shallow dive on four.  But I accept there requirements document did not get into your hands.  I also note you probably divided this way so each of you could work independently rather than do more interdependent work. DM} 

 

When collaborating on a project remotely, it’s important to have a platform for centralized communication for the team. While researching products to fill that need, we defined a set of requirements that this tool should fulfill. {which are???} We chose Slack as our communications platform because it fulfilled the set of requirements we defined when we set off to research products. We liked Slack for the following reasons:

  • Direct and Group Communications - Able to message individuals and groups

  • Platform agnostic - Accessible on both Desktop and Mobile experience

  • Integration Support - ChatBots and Add-Ons to expand the functionality of our experience. It had add-on support for every product we chose for this project

  • Self-space - Able to organize your own to-do lists, and set reminders to yourself

  • Free - No cost barrier for product evaluation

What we didn't like during our evaluation was:

  • The limited chat search functionality on the free tier

  • An issue with notifications on the mobile platform for Android.

   

     When working on projects with multiple collaborators, it’s important to have a platform for issue/task tracking to show visibility and traceability of work being done towards a project. While researching products to fulfill that need, we defined a set of requirements that this tool should provide. We liked Trello for the following reasons:

  • Tracking for multiple projects

  • Creating multiple lists within a project

  • Platform agnostic - Accessible on both Desktop and Mobile experience 

  • Free - No cost barrier for product evaluation

What we didn't like during our evaluation was:

  • The confusing UI for deleting tasks on the web, you have to archive tickets

  • The storage in Trello is limited and need to be a gold member to have more storage

  • Any comment which is posted on the card cannot  be edited, it only allows you to write a new one again. 

   

     When working on projects in a professional environment, it’s important to have a platform for conducting remote meetings to have instant interaction collaboration. While researching the platform to perform our work case, we defined a set of requirements that this tool must do to be considered for evaluation. We liked Google Hangouts out of everything we considered for the following reasons:

  • Ease of Access - Being able to create a group chat and conduct video chat meetings with just your GMAIL

  • Accessible on mobile and desktop platforms

  • Has searchable chat history

What we didn't like was:

  • No notification when the group starts a video call on desktop

  • User Interface isn’t the best for large group meetings

  • You can’t mute other people’s microphones during Video/Audio calls

  • Google will discontinue support this current version of hangouts in June of 2020

   

     When working on projects, it’s important to have a platform to share and collaborate on documents. While researching platforms that would serve our use case, we decided to go with Google Docs/Google Drive. We liked it for the following reasons:

  • Free

  • Accessible on mobile and desktop platforms

  • Easily share/collaborate on documents

What we didn't like was:

  • Lack of version control with documents

  • Difficult to use when compared to MS word

  • Less edition tools than in MS Word

  • Will not notify if any shared document is uploaded or updated or edited

  • The private information or data is stored in google services 

   

     Of the tools we evaluated before, one tool stuck out as being most beneficial to our group’s workflow from the beginning and that would be Slack. It enabled us to communicate on the fly, made us more organized, establish groups for the various tasks we had to do and notify every update which made us more accountable, and the integration features made it the default starting point for the workflow for this project.

Comments (0)

You don't have permission to comment on this page.