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Project Dimensions Matrix - Collaborative Ideation

Page history last edited by PBworks 11 years, 8 months ago

 

Project Dimensions - Definitions

 

 

Idea evaluation

The ability to evaluate ideas that are posted onto a virtual collaboration board.  Capabilities may include grouping and filtering ideas according to categories, voting on importance and/or priority, ranking order, generating a poll or table, and describing how an idea can be applied to a solution.

 

Communication Capabilities

Users should receive some sort of notification updates when new documents are posted or if changes have been made to any items.  Also what type of communication tools are available for the users to collaborate together?  Will they have synchronous or asynchronous communication capabilities or both?  Conference call and live group chat should be made available.

 

Security

Security is very important especially if some sort of server is going to host your data.  If users are accessing a web-based tool, then proper authentication needs to be verified through some sort of login portal site or redirection site (ex. Campus Connection, DePaul CDM Course Online).  Groups that are brainstorming cannot risk the chance of having their ideas out in the open and becoming compromised by other competitors.

 

User Type Flexibility 

The ability to support users with varying technical skills.  An interface should be intuitive to the untrained user or someone with a nontechnical background.  For complex tools, the appropriate training should be provided by the application to help the user comprehend how to use the application. 

 

Types of Brainstorming

The available features of the product should support the variety of methods used to conduct brainstorming sessions.  Methods can include but are not limited to problem solving, conception, required participation, voluntary participation, and imposed time limits.

 

Recording capabilities

The ability to track and record information (audio/video) from a session for retrieval at a later date.  Recording features can include but are not limited to data retention policies (time), format (read only or editable), access rights, and storage location.

 

Idea Generation – Virtual Drawing Board

Users will be able to capture ideas and attributes simultaneously with other participants via a virtual drawing board.  This board provides the opportunity to think and share ideas visually.  It will also provide multiple users the opportunity to generate a list of ideas, sketches, and diagrams all on one central forum.  It will also record activity for purposes of referencing and for participants who could not join in during the specific meeting time.

 

Anonymity

This optional feature will prevent participants being identified on the basis of responses. This will break down the sensitivity of users who feel reluctant to become contributors of ideas, votes, and opinions due to possible embarrassment and questioning from others. Depending on the type of group, formal or informal, then the situation may call for a group wanting this option to be off. If a group needs to go back to a particular comment, idea, or suggestion then identity can play a big part in providing ownership and accountability.

 

Action Plan

The ability to aid with moving ideas into execution.  This will prevent jaded situations from occurring as meetings can be successful, but the next steps are not outlined.  Having this feature will offer a logical progression once the ideas have been laid out and will assist with important next steps and identifying who will own certain deliverables.

 

Group Size

The size of a group will affect the methods used to collaborate virtually.  A tool should provide the functionality to support the needs of varying sized groups, ranging from small (< 7) to medium (7 - 50) to large (50+).

 

Group Location

The ability to support the needs of groups who are either in the same location or different locations during a meeting.  Group dynamics differ when all the members are in the same or different locations.  There may also be groups who have multiple members in each of many locations.  The tool needs to provide features that will enable all group members to contribute to the meeting (e.g. presentation screens, methods for expression, communication methods, etc).

 

Data Backup

The ability of a system to make copies of saved data so that these additional copies may be used to restore the original data after a data loss event.  The loss of data can be devastating to a project so it is important that the tool provides a way to recover anything that is lost.  

 

Language/Cultural Barriers

Language and culture play an important role in international/virtual environments. Language skills are often not on an advanced level in international environments, so some general rules and guidelines are helpful. Also, moderator is available to keep an eye on ongoing conversations and intervene in case of problems.

 

Technical Support

Provide technical computer support like: helpdesk issues, technical assistance, IT troubleshooting, technical PC support, software and tools that help resolving website-related problems.

 

24/7 Access

Or user availability, always connected with 24/7 access anywhere via internet connection.

 

Simplicity

Refers to freedom from complexity or intricacy.  A tool which is simple will have a small amount of core features and not provide advanced features to bog a task down. 

 

Budget

The amount of money allocated for a particular purpose.  The size of a budget will affect the decision about which tool to purchase.  Things to consider include free versus pay, advanced features, etc.

 

 

Project Dimensions - Crossing Points

 

Set #1

Different Location

Security

Language/Cultural Barriers

24/7 Access

User Type Flexibility

 

Set #2

Small Group

Same Location

Idea Generation

Recording Capabilities

 

Set #3 

Different Location

Large Group

Anonymity

Communication Capabilities

 

Set #4

Different Location 

Communication Capabilities

Action Plan

 

Set #5

Small Group

Small Budget

Simplicity

Technical Support

Comments (1)

Dr. Ruth Ter Bush said

at 10:43 am on Jan 27, 2009

You are going to find it more difficult to develop your use cases because you have not yet identified the places where your dimensions interact. The point of doing a dimensions matrix is to find those intersections. You have done a good job finding the main axis' but not the cross points.

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